Step 01
Add crew
Create a structured crew record with role, dates, rate, and production details.
The Operating System For Production Teams
Scenehire collects signed documents, follows up, turns deal terms into payment-ready records, and keeps every hire organized — without requiring crew accounts.
One workflow, from outreach to payment-ready
Scenehire is built to make one part of production operations indispensable.
Step 02
Send and collect
Send deal memos, contracts, W-9s, insurance documents, and upload requests by secure email link.
Step 03
Follow up automatically
Scenehire reminds crew about missing signatures and documents, so your office does not have to chase.
Step 04
Review and route payment
Approve proposed records and route payments for payroll handoff, external payment, reimbursements, or optional Stripe payouts.
Works with the tools your office already uses
You do not need to rip out your current process to use Scenehire.
Production email
Gmail and Microsoft 365 inbox connection
E-signature
Existing e-signature workflow or built-in signing
Payments
Optional Stripe-powered payouts
Payroll
Export or integration for payroll handoff
Every production starts with a new team
Get every crew hire ready before call time.
✕ Without SceneHire
- Deal memos, email threads, signed PDFs, and W-9s live in separate places
- Coordinators manually chase unsigned agreements and missing documents
- Rates and payment terms are re-entered into spreadsheets
- No one knows what is cleared, pending, or already paid
✓ With SceneHire
- Every crew hire has one complete record
- Automated email reminders go out until required tasks are complete
- Deal terms are extracted, reviewed, and turned into a payment-ready record
- The production office sees a live readiness and payment-status view
FAQ
Do crew members need a Scenehire account?
No. They receive secure links by email to sign, upload, or complete requested information.
Does Scenehire run payroll?
Scenehire prepares and routes approved records for payroll. Optional Stripe payouts are for approved non-payroll payments such as vendor invoices, loan-out payments, and reimbursements.
Can we keep using our current payment process?
Yes. Mark payments as paid externally while keeping approvals, documents, and payment status in Scenehire.